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Important Information About Your Booking
Holiday at Home accepts reservations of holiday accommodation made by telephone, email, in person, in writing or online. When a reservation is made with us, by any means, our terms and conditions are deemed to have been accepted by the Booker (‘the Client’). Any questions regarding the terms for your self-catering holiday should be raised with us as soon as possible. How to get in touch.
Holiday at Home Limited acts as an agency arranging short-term holiday rentals and acts on behalf of the property owners. The Contract for the letting of the property is between the Client and the property Owner. Bookings submitted online are provisional, and once Holiday at Home issues the confirmation form, the Contract will be entered into and becomes legally binding.
The contract is at all times subject to the Booking Conditions. The Client should check the booking confirmation form carefully as it includes the property, length of stay, charges, and other relevant booking details. The Client should notify Holiday at Home immediately in case of any discrepancy, mistake, or query.
The Contract of Hire is governed by English law and jurisdiction, for the hire of the property for self-catering holiday purposes only. The lead name (‘Client’) on the booking must be over 21 years old, and a member of the party occupying the property. The Client agrees to take responsibility for all members of the party.
A deposit of one third of the rental fee is payable immediately upon making the booking, if the booking is made more than 8 weeks before the start of the rental. The balance shall be payable 8 weeks before the commencement of the rental. The booking will not be confirmed until the deposit is received. Non-payment of the balance of the rent on or before the due date shall be construed as a cancellation of the contract by the Client.
For bookings made less than 8 weeks before the commencement of the rental the total fee is payable to confirm the booking. For bookings made less than 3 weeks before the commencement of the rental, payment should be made in cleared funds i.e. cash, debit card or bank transfer. All payments shall be made to Holiday at Home at the address on the Booking Form.
Where the booking is paid by credit or debit card, the Client agrees to Holiday at Home holding these details securely within the booking system for the purpose of the Cautionary Security Deposit or for any additional sums which are due per Holiday at Homes terms and conditions.
3. Damages and the Cautionary Security Deposit
It is understood that the Client and their Guests will use the property lawfully, will not abuse or damage the facilities, and will comply with health and safety or other policies or instructions notified to you by Holiday at Home or the Owner. The Client will keep the property including furniture, fixtures and fittings in the same state of repair as at the start of the rental period.
The Owner (or Agent acting on their behalf) may charge for any additional reasonable charges resulting from your stay where you have failed to comply with this paragraph. These charges are necessary to return the property to its original state for other future Clients.
Holiday at Home will take a credit or debit card pre-authorisation before arrival. This is a temporary hold of card details in case of additional costs incurred, loss of contents or damages above fair and normal wear and tear. Pre-authorisation guarantees funds are available so a charge could be made, and this remains in place until after departure when the property has been inspected by the Owner or their representative. Should a loss or damage be discovered, the Client will be informed of the amount to be charged:
– For charges of under £100, Holiday at Home reserves the right to make the charge then notify the Client by email.
– For charges over £100, if there is a delay in obtaining an invoice the card may be charged and any excess refund will be processed by Holiday at Home once this has been received.
– Where the costs exceed the Cautionary Security Deposit, the Client will be notified in writing and Holiday at Home will charge the card held and will provide an invoice for the additional sum.
Where there are queries from the Owner, these will be addressed in writing to the Client. Prior notification of damage does not stop the Client from being liable for that damage. If any proportion of the Cautionary Security Deposit is retained and you dispute the charge, we will provide you with the Owner’s contact details to resolve the issue directly with them.
Holiday at Home seeks to resolve all security deposit issues within four weeks of departure date unless there is an ongoing dispute between the Client and Owner or in the case that the Client is awaiting a bill or proof of damage from the Owner.
The credit or debit card provided for the Cautionary Security Deposit must be valid for 2 months after the date of departure.
See also Points 7 and 8 regarding care of the property.
4. Cancellation/Refund Policy (See also 6. Cancellation Insurance)
Any cancellation made by the Client, for whatever reason, shall be in writing and addressed to Holiday at Home at the address on the Booking Form. On receipt of notice of cancellation, attempts will be made to re-let the property by Holiday at Home for the period of the booking.
In all booking cancellations, a cancellation charge of £75 inc vat will be due to Holiday at Home by the Client in addition to the above cancellation fees to cover the cost of administration and remarketing.
It is strongly recommended that Cancellation Insurance is purchased at the time of booking, further details relating to this are set out in the paragraph below.
In the case that the property becomes unavailable, please see Point 18 regarding Holiday at Home’s responsibilities.
In the case of additional services being booked during the cancelled dates, it remains the responsibility of the Client to cancel these directly with the supplier, or to request Holiday at Home do so where the agency has arranged the service directly.
5. Change of Date
The Owner may consider a request from a Client to change the dates of the booking after confirmation has been issued. Where the agreement is given, this is subject to all of the following conditions being met: if the self-catering holiday property is available for the period requested, the request is received more than 8 weeks prior to the commencement of the rental (otherwise normal cancellation terms apply), the Client pays an administration fee of £75 (inc VAT) and any additional sums due.
6. Cancellation Insurance
No refunds will be given on the cancellation of a booking by the Client, except in the event of the property being resold as laid out in Paragraph 4, Cancellation/Refund Policy. We strongly recommend a Client takes out holiday insurance which may provide cover in the event of a cancellation.
7. Breakages or Damages
The Client is legally bound to reimburse Holiday at Home for replacement, repair or extra cleaning costs incurred as a direct result of the Client’s use of the Property on demand. Reasonable charges can be incurred for, but not limited to, cleaning of furnishings, replacement equipment, keys, towels or bedding soiled beyond normal wear. The Owner of a property reserves the right to refuse further bookings as a result of previous damage.
Please also see sections 3 and 8.
8. Care of the Property
8.1 The Client shall take all reasonable and proper care of the property and its furniture, pictures, fittings and effects in or on the property and leave them in the same state of repair and condition and in the same clean and tidy condition at the end of the rental period as at the beginning. The Client shall abide by all instructions regarding the use of the property and its fixtures and fittings as notified by Holiday at Home.
8.2 The Client shall take care not to leave personal possessions in the property on departure. Holiday at Home will make every effort to return high value items provided that the client notifies Holiday at Home within 24 hours of departure. Holiday at Home accepts no responsibility for personal possessions left in the property following departure. A minimum £10 charge will apply for the return of lost property.
8.3 Holiday at Home and the Owner does allow external suppliers such as beauty therapists, private chefs and activity organisers into the property on the understanding that Holiday at Home will be notified in advance of arrival, and that the supplier has valid and appropriate public liability insurance documentation. It is the Guest’s responsibility to ensure the property Terms are adhered to. Holiday at Home reserves the right to refuse to access to a supplier on behalf of the property Owner in the case of them not meeting the property Terms. Holiday at Home cannot accept liability for any external suppliers.
For more information please read our Dog Terms and Conditions.
An extra charge per dog per night is applicable. A maximum of two dogs are welcome in some of our properties, and other properties are kept dog free. No pets other than dogs are permitted. Dogs are always to be properly controlled and supervised and must not be left unattended at the property. Dogs are not permitted in any of the bedrooms or on any of the furniture. Clients must clean up after all dogs inside and outside of the property, or extra cleaning costs can apply. Please be aware where a property is advertised as having an enclosed garden, this does not guarantee the garden is fully secure for all dogs.
Registered guide and hearing dogs belonging to those with visual and hearing impairments are allowed in all properties without charge.
Certain breeds of dogs are restricted from some of our properties, including Pit Bull Terriers, JapaneseTosa, Dogo Argentino, Fila Braziliero. Other breeds are unfortunately not welcome at Brompton Lakes and Greenbank Barns due to the proximity of the neighbouring properties; these are Rottweilers, Staffordshire Bull Terriers, Bull Mastiffs, English Bull Terriers and Japanese Akitas.
Guests with allergies should be aware that we cannot guarantee that there have been no dogs previously kept at the property, nor can we accept any liability for any suffering which may occur as a result of such pets having been present.
Where a Guest has an assistance dog, it is appreciated that Holiday at Home is made aware before arrival.
10. Period of Hire
Rentals commence from the time outlined in the booking confirmation. This varies by property but is typically 4pm on the day of arrival and 10am on the day of departure unless stated otherwise in writing from Holiday at Home. Guests may be permitted to extend their stay, arrive earlier, or stay later subject to availability. This must be by prior agreement in writing from Holiday at Home and will be subject to an additional charge from £40.
Many of the Owners are not registered for VAT, in which case no tax is payable. Where VAT is payable the tax is included in the self-catering Rental Fee, at the rate applicable on the date of payment. Holiday at Home reserves the right to adjust prices quoted by any means due to errors or omissions or changes in the VAT rate.
12. Use of Property
The number of persons occupying a property must not exceed the numbers stated in the booking agreement for your self-catering Yorkshire holiday property. In certain properties, babies in travel cots or children under the age of ten on ‘Z-Beds’ provided by Holiday at Home, and/or any combination, are permitted up to a maximum of two. There is an additional charge for Z-beds.
The property shall be used for personal and domestic purposes only for the duration of the rental. The property shall not be used for any commercial purposes without consent. Holiday at Home reserves the right to refuse entry to the entire party if this condition is not observed, and generally in the case of any breach of these Booking Conditions by the Client where Holiday at Home consider such exclusion is reasonable.
13. Day Guests
Visitors in the day are allowed at properties, but a Client should advise Holiday at Home in advance of the number of guests that will be visiting. It is important that permission is granted so numbers satisfy health and safety as well as fire regulations. Where rules on day guests differ, it will be made clear in the booking confirmation.
Holiday at Home reserves the right to refuse any bookings, in particular bookings from a) groups of people under the age of 21, b) hen or stag parties c) groups whose numbers exceed twelve in total.
Should there be any cause for complaint during the occupation of the self-catering property, Holiday at Home must be notified promptly and in case of serious problems confirmed in writing. Compensation will not be made for any complaints made after the Hire of the property has ended, or where a Client has prevented an opportunity to address a complaint during the Client’s stay.
Holiday at Home is an intermediary between the Client and the Owner of the property and will work to resolve any dispute; it cannot be held liable if one or both parties are dissatisfied with the outcome. Work taking place beyond the property boundary falls outside our responsibility, and Clients will be given prior warning where Holiday at Home is aware of potential disruption.
A complaint can be made via email at any time to [email protected] for the attention of the Directors. Should a complaint be made over the telephone, Holiday at Home may request a copy in writing.
16. Right of Entry
Holiday at Home, or its contractors, shall be allowed the right of entry to the property at all reasonable times for the purposes of inspection or to carry out any necessary repairs or maintenance. Under normal circumstances, we will always ask in advance for permission to enter.
17. Property Literature
All care has been taken to ensure the accuracy of each self-catering property description and all information is given in good faith and is believed to be correct. The Owner may be required to make amendments or choose to make improvements to a property between the time a Client books and the arrival date. Where a change might materially affect the property and the Client’s booking, Holiday at Home will communicate this with the Client as soon as they are made aware.
18.1 The following provisions set out the entire liability of Holiday at Home (including liability for acts or omissions of its employees, agents and subcontractors) to the Client in respect of: (1) any breach of these Booking Conditions; and (2) any representation, statement or tortuous act or omission including negligence arising under or in connection with the Contract.
18.2 All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract. Nothing in the Contract excludes or limits the liability of Holiday at Home for death or personal injury caused by negligence or fraudulent misrepresentation.
18.3 Subject to the total of clause 18: (1) Holiday at Home total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation or otherwise, arising in connection with the performance of the Contract shall be limited to a sum equal to three times the rental fee; and (2) Holiday at Home shall not be liable to the Client for any type of indirect or consequential loss or damage, costs, expenses or other claims for consequential compensation whatsoever (however so caused) which arise out of or in connection with the Contract. Save for any rights under these Conditions and the Contract which may be exercised by Holiday at Home, no term of the Contract is enforceable under the Contracts (Rights of Third Parties) Act 1999 by a person who is not a party to the Contract.
Without prejudice, if the property which the Client has booked becomes unavailable or unusable for the date of the booking, then Holiday at Home’s obligation will be to (1) use their best endeavour to find a suitable alternative property, or failing which (2) to reimburse the Client for any monies paid. Notwithstanding any other provision of this Contract, neither Holiday at Home nor the Owner shall jointly or individually be deemed to be in breach of this Contract or otherwise be liable to the Client, for delay in performance or the non-performance of their obligations, due to any circumstance beyond their reasonable control, and the time for performance of that obligation shall be extended accordingly. Force Majeure covers, without limitation, fire, flood, exceptional weather conditions, epidemics, destruction, and damage of the Property by any cause other than the negligence of the Owner or Holiday at Home, and all similar situations. No compensation, costs, or other sums of any description (including without limitation the cost of securing an alternative property/accommodation) will be payable in such circumstances by either the Owner or Holiday at Home to the Client.
19. Communicating with the Client
For the purposes of the Data Protection Act 2018, Holiday at Home is the sole data controller of all personal data provided to Holiday at Home by Clients and prospective Clients. In order to process a booking Holiday at Home needs to collect certain personal data from the Client, for example names and addresses of party members, credit/debit card or other payment details, and special requirements such as those relating to a disability or medical condition which may affect any party member’s holiday arrangements. If Holiday at Home needs any other personal details the Client will be told before they are obtained.
Holiday at Home at times needs to pass these details on to other parties so the self-catering holiday property can be provided, including for the responsible person for the property, for payment processing or insurance. Holiday at Home also needs to process and store Clients’ personal details for its own administration, market analyses and operational reviews. Holiday at Home will respect the privacy of personal data and will comply with all relevant and current data protection legislation.
Holiday at Home would also like to store and use personal details for future marketing purposes (for example sending brochures or details of promotions which Holiday at Home feels may be of interest). Clients will be asked to opt in, and will have the choice to opt out at any time. All details given to Holiday at Home at any time will be kept, but only names, contact details and the booking preferences will be used for marketing purposes. Without written consent Holiday at Home will not make its mailing list or Clients’ personal data available for marketing purposes unless required to do so by a Court of Law. Competent jurisdiction will not disclose personal data to anyone. Holiday at Home can however supply promotional offers on behalf of third parties only where the Client has opted in and the offering is deemed relevant to the Client.
Holiday at Home does not warrant and is not responsible for the accuracy of any verbal information given or statements made by its employees, agents, or the owners of the properties.
21. Exclusive Offers
Holiday at Home may from time to time offer discounted rates for last minute bookings at a self-catering Yorkshire holiday property, these offers apply to new bookings only for the dates specified on the offer and cannot be used in conjunction with any other discount. Any disputes are at the discretion of Holiday at Home.
Changes to Our Terms and Conditions
Holiday at Home’s registered address is The Old Coach House, Broken Brae Farm, Richmond, North Yorkshire, DL10 7EY. Telephone: 01748 850333.
Dogs are welcome in the majority of our self-catering properties. With most luxury cottages and lodges located in the countryside, many benefit from private gardens or patios, we have the perfect locations for you and your canine companions.
Luxury self-catering in Yorkshire, our holiday cottages, lakeside lodges, country houses and apartments are well equipped and presented to the highest standard. From a one bedroom bolthole to a six bedroom farmhouse, explore some of the best holiday accommodation in North Yorkshire.
Find out all the answers to our most frequently asked questions regarding your stay in our self-catering properties here. If you can't find the answer here then get in touch and we can help.